The Administration Department provides administrative and technical support in the areas of human resources (HR), budgetary, strategic planning, legal affairs, calls for tenders, facilities and security.
The Finance Group ensures that the Centre’s financial management functions properly and complies with all applicable rules and regulations. It coordinates the establishment and follow-up of the Centre’s budget and maintains close contact with the Centre’s clients to incorporate their budgetary forecasts into the Centre’s revenue budget. Another important task is the ex ante and ex post verification of financial transactions.
Strategic Planning Section
The Strategic Planning Section prepares and implements the Centre’s Multi-Annual Strategy and Multi-Annual Work Programmes, and coordinates the preparation of the Annual Activity Report. Furthermore, it also coordinates and monitors the implementation of risk management and internal control.
Legal Affairs Section
The Legal Affairs Section handles all legal issues the Translation Centre may face in the course of its operations. It represents the Centre in any cases of litigation.
The Section is responsible for drafting and managing arrangements between the Centre and its clients. It also deals with contractual matters with the Centre’s suppliers and service providers, and acts as legal adviser to the Centre’s management.
To cater for translations in a wide range of fields, the Centre compiles, and continually updates, lists of external language service providers that are specialised in the fields of activity of the Centre’s clients. This is carried out by means of public call for tender procedures organised by the Section.
Facilities and Security Section
The Facilities and Security Section ensures that the Centre’s staff, data, buildings and equipment are adequately protected against any security risks and that health and safety rules are abided by. The Section manages movable and immovable property and is responsible for coordinating business continuity in the rare event of major disruption to the Centre’s operations. In addition, the Section promotes environmentally friendly measures at the Centre and raises staff awareness about waste management.
Human Resources Section
The Human Resources Section develops, coordinates and implements HR policies, and provides advice and guidelines to the Centre’s management and staff on HR matters. In particular, its role is linked to the selection, recruitment and career development of staff and trainees (training, skills management, appraisal and promotion). The Section is also in charge of budgetary and financial matters relating to staff expenditure.